Overview
COMPANY
Research Management
Antenna Giken Co., Ltd. (hereinafter referred to as “the Company”) has established the following Basic Policy on Fraud Prevention Measures based on the “Guidelines for the Management and Audit of Public Research Funds at Research Institutions (Implementation Standards)” (Ministry of Education, Culture, Sports, Science and Technology). We will implement initiatives to ensure the proper management and operation of public research funds.
（不正防止対策基本方針.pdf）
1. Systematization of Responsibility
- Organizational Chart for Responsibility in the Management and Administration of Public Research Funds at Antenna Giken
Chief Executive Officer
Representative Director
I oversee the entire company and bear ultimate responsibility for the operation and management of public research funds.
Overall Management Responsible Person
Development Department Manager
Assists the Chief Executive Officer and holds substantive responsibility and authority for overseeing the entire company.
Compliance Officer
Development Department Manager
Manager, External Affairs Section, Sales Department
Holds substantive responsibility and authority for the operation and management of public research funds within the company's departments and divisions.
2. Establishing an environment that serves as the foundation for proper operation and management
- Our company will implement the following measures to eliminate factors that induce misconduct, establish an environment equipped with control functions, and prevent fraudulent use.
- We distribute the “Public Research Funds Usage Manual” to all researchers and administrative staff involved in public research funding, establish codes of conduct, and promote the clarification and standardization of rules.
（公的研究費の使用に関する行動規範.pdf） - We are enhancing awareness through thorough compliance education and awareness activities, while also collecting written pledges.
（コンプライアンス教育及び啓発活動の実施計画.pdf）
3. Identifying Factors Contributing to Fraud and Formulating and Implementing Fraud Prevention Plans
- The Chief Management Officer and the Prevention Plan Promotion Department shall formulate an “Anti-Fraud Plan” addressing the factors that cause fraudulent use within our company and implement its contents.
（公的研究費不正防止計画.pdf）
4. Proper Operation and Management of Research Funds
- To prevent misconduct in the execution of public research funds, we have established “authority for approving public research funds.”
（公的研究費決裁権限一覧表.pdf） - To prevent fraud related to the purchase of goods and other items, ordering and delivery processing shall be handled by administrative departments other than the parties involved, as a general rule. （公的研究費における物品購入フロー.pdf）
- We require trading partners to submit a written pledge stating that they will not engage in fraudulent or improper transactions.
In accordance with our disciplinary policy, we will implement disciplinary actions such as suspending transactions with vendors involved in fraudulent transactions.
（不正な取引に関与した業者に対する処分方針.pdf）
5. Promoting Information Dissemination and Sharing
- To address reports or inquiries regarding public research funds, etc., our company has established a reporting window and an inquiry window as follows.
Additionally, inquiries regarding misconduct in research activities are accepted through the “General Company Inquiries” channel.
Address
4-72 Miyagaya-tō, Minuma Ward, Saitama City, Saitama Prefecture
Reception Hours
9:00-12:00、13:00-17:00 (weekday)
Reporting Hotline
Phone: 048-685-1309 General Affairs Division / For inquiries, please contactHere
Consultation Desk
Phone: 048-685-1330 Public Relations Section / For inquiries, please contactHere
- When misconduct is discovered, disciplinary action will be taken in accordance with the rules and regulations.
（アンテナ技研株式会社における研究活動上の不正行為の防止及び対応に関する規程.pdf）
6. Approaches to Monitoring
- To ensure the proper management of public research funds, an internal audit department has been established to verify the implementation status of procurement, inspection, and payment processes, as well as to conduct reviews of accounting documents and physical inspections of assets.
（公的研究費内部監査マニュアル.pdf）